AGM Agenda - Read More!

Ngāti Ranginui Iwi Society Inc.
 
ANNUAL GENERAL MEETING
 
 Date: Saturday 4 November 2017
Time: 9.30am – 2.00pm
Venue: Te Wharekura o Mauao, Westmoreland Rise, Bethlehem
 
 AGENDA

Karakia/Mihimihi
Apologies
Education Grant Recipient Presentation
Board Chairs Report
Annual Audited Financial Report (1 July 2016 to 30 June 2017)
Special Resolution to amend clause 7.1 in the Constitution* (see below for details)
General Business
Iwi Recognition Awards
Karakia Whakamutunga
Lunch and Whanau Time

Please note: Any items of general business must be submitted to the Rūnanga Chair via the Board Secretary trina.pohatu@ranginui.co.nz by 5pm on Friday 20 October 2017.

*Special Resolution to amend Clause 7.1 in the Constitution
 
Proposed change to Constitution and ratification of AGM date
 
The Board resolved the following motion on 31 August 2017:
 
Motion: To approve the proposal of a motion at the AGM to change clause 7.1 of the constitution to stipulate that the AGM is held within six months of the end of the financial year.
 
Moved: Graham Cameron                           Seconded: Irene Walker                               CARRIED
 
Clause 6.1 of the Constitution states that “rules may be altered...by a resolution passed by 75% majority of the votes of members cast a general meeting of the Society.”
 
At the AGM, two motions will be raised as follows:
 
Motion: That clause 7.1 is changed to read as follows – “The Annual General Meeting of the Society shall be held within six months of the end of the financial year each year upon a date and at a time and place to be fixed by the Runanga”
 
Motion: That the date for the 2017 AGM be ratified albeit in breach of the Constitution.
 
Justification
Due to increasing complexities in the business, audit requirements and the time required to undertake sound processes, the Constitution needs to be changed to align with these new requirements and to ensure that the Rūnanga continues to deliver to the Constitutional requirements.